Administrative Assistant I
Facilities
6 Hours Per Day/5 Days per week/260 Day Work Year
Position Serves the Molalla River School District Office
JOB GOAL: To perform multifaceted office support assuming responsibility for functions that will be assigned.
ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed for the position. These are normally acquired through one to three years of clerical experience.
1. Basic reading, and writing skills required. 2. Intermediate to advanced knowledge of Microsoft Office Suite and multiline telephone operation. Duties require professional verbal and written communication skills and at a minimum intermediate keyboard skills. 3 Ability to perform secretarial and administrative support functions requiring independent judgment, information analysis, process evaluation, decision-making, and problem solving. 4. Ability to work harmoniously with others. 5. Ability to understand and follow oral and written instructions 6. Ability to maintain confidentiality 7. Demonstrated ability to courteously and professionally conduct frequent contact with the public. 8. Demonstrated understanding of and preference for completing assigned tasks using technology. 9. Ability to plan, organize, prioritize, and complete assignments in a work setting subject to frequent interruptions 10. Ability to become familiar with school policies, laws, rules and regulations 11. Perform physical requirements which may include:
A. Light to moderate degree of physical stamina and occasional lifting up to 50 pounds B. Ability to stand, walk, and bend frequently C. Ability to hear telephone ring and to hear and respond to questions from visitors and callers D. Ability to use telephone, computer and other office equipment for extended periods of time E. Ability to make frequent trips from desk to counter, files, and other locations in the district office F. Ability to lift UPS boxes and mail packets of varying weights from desk to floor and from floor to desk
12. Such alternative to the above requirements as the School Board or the Administration may deem appropriate and acceptable.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are representative of duties that will be assigned to this position. Specific assignments will be determined based on the needs of the office. Other duties may also be assigned.
- Process, order and record facilities and technology purchasing.
- Maintain filing systems for records.
- Provide backup assistance for District Office Front Desk including banking, postage/mail, phone, etc.
- Maintain and place substitutes for facilities employee absences.
- Coordinate Facilities trainings and in services.
- Maintain and monitor alarm and cell phone systems.
- Responsible for inspections, insurance, reservation and check out of district vehicles.
- Track system maintenance of district properties.
CERTIFICATES, LICENSES, REGISTRATIONS, BONDING, AND/OR TESTING REQUIRED:
- Possess and maintain a valid First Aid card if required
- Criminal Justice Fingerprint Clearance
- Molalla River School District requires all staff to be fully vaccinated effective October 18, 2021 unless a religious or medical exception is approved. New employees must provide proof of COVID-19 vaccination at the time of hire. (Please contact Human Resources if you need more information regarding the approval of exceptions).
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